Our Privacy Notice helps you understand what information we collect about you at Brierley J Recruitment, how we use that information and how you can control information about you that we hold. We also explain the procedures that we have in place to safeguard your privacy.
When we say “Brierley J”, “we”, “our”, or “us” we are referring to Brierley J Recruitment Ltd as defined in section 1159 of the UK Companies Act 2006 (our Group).
The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a new regulation which replaces the Data Protection Regulation (Directive 95/46/EC). The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.
Your new rights under the GDPR are set out in this notice so please read the following notice carefully so you understand how we view, use and protect your personal data.
For the purposes of data protection legislation in force from time to time the data controller is Brierley J Recruitment Ltd, Studio 107, Hoults Yard, Walker Road, Newcastle, NE6 2HL.
Please direct all queries to: firstname.lastname@example.org
WHO WE ARE AND WHAT WE DO
We are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business).
THE INFORMATION WE COLLECT
We collect the personal data of the following types of people to allow us to undertake our business:
• Prospective and placed candidates for permanent or temporary roles;
• Prospective and active client contacts;
• Supplier contacts to support our services;
• Employees, consultants, temporary workers;
• Respondents to market research surveys;
• Visitors to our website:
• Attendees of events hosted by us; and
Where we collect or process personal data, we do so on behalf of our customers to carry out our business as a recruitment agency and to market our services.
Information you give to us or we collect about you.
This is information about you that you give to us by registering for job alerts or by corresponding with us by phone, e-mail or otherwise.
This information may be provided to us when you register to use our websites, entered into our database when discussing our services with us, attend our events, participate in social media conversations with our staff, enter a competition, promotion or survey and when you report a problem with our website.
It includes information you provide when you use our services to search for prospective candidates or for career opportunities with our clients. It may include your name, address, private and corporate e-mail address and/or phone number, financial information or tax payer status, compliance documentation, references verifying your right to work in the United Kingdom and/or your qualifications and experience, curriculum vitae and photograph, links to your professional profiles available in the public domain e.g. LinkedIn, business Facebook or corporate website.
We may also collect and process information about your interactions with us, including details about your contact with us through email, over the phone, by post, SMS, social media messages or in person. This data may include the data, time, method of contact and content of the messages.
Information we collect about you when you visit our website.
Whenever you visit our website, we automatically collect some information about you. This is technical information including the Internet protocol (IP) address used to connect your computer to the Internet and your login information (if applicable).
We also collect information about what you do when you visit the website, including the clickstream to, through and from the site, the date and time of your visit, pages you looked at, services you searched for, how long you viewed aspects of the site, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to leave the page when you have finished browsing and any phone number or email address you use to contact us.
Information we obtain from other sources.
Together with the information we obtain about you when you interact with us or our website, we may also gather information from other sources such as LinkedIn, other social media, corporate websites, job boards, online CV libraries, your business card, personal recommendations, event attendance lists, speaking engagements, credit reporting agencies, and public registries (such as Companies House or the Land Registry).
We work closely with carefully selected third parties and may receive information about you from them in order to provide our recruitment and other related services. These third parties include other companies within our Group, our business partners, sub-contractors in technical, professional, payment and other services, advertising networks, marketing agencies, analytics providers, search information providers, credit reference agencies, and professional advisors.
WHY WE PROCESS YOUR PERSONAL INFORMATION AND OUR LEGAL BASIS
The primary service we offer is the introduction of candidates to our clients for the purpose of temporary or permanent engagement. However, our services extend to supporting individuals with advice and opportunities throughout their careers, as well as helping our clients improve the management of their human capital.
The information we hold about you is used:
• to carry out our obligations from any contracts we intend to enter into or have entered into between you and us and to provide you with the information, products and services that you request from us or we think will be of interest to you;
• help us identify you so we know who we are talking to;
• to provide you with information about other goods and services we offer that are similar to those that you have already purchased, been provided with or enquired about;
• to help prevent or detect fraud or potential loss;
• to ask you to support or participate in fundraising on behalf of our charitable partners; and
• to invite you to contribute to voluntary surveys or market research.
Our Legal Justifications
Our legal justification for the processing of personal data is our legitimate business interest, described in greater detail below. However, where we process your personal data for a specific purpose, we may rely on various legal reasons like your consent, a contract or a statutory obligation.
Our Main Recruitment Service
When providing recruitment services we will rely on:
• contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation;
• legal obligation if we are legally required to hold information on to you to fulfil our statutory obligations;
• consent for particular uses of your data, in some circumstances, and you will be asked for your express consent, if legally required. Consent may be required as the lawful reason for processing your information, for example, when we seek you permission to introduce you to a client (if you are a candidate).
Our Legitimate Business Interests
As a recruitment business and recruitment agency we introduce candidates to clients for permanent employment, temporary work placements or independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental and necessary part of this process.
Our ability to match the aspirations of prospective candidates to our clients’ requirements is an essential part of the value we offer and requires us to hold a range of personal and contextual data including historic information together with current resourcing requirements. Without a database of personal data on candidates and clients we would be unable to provide an effective recruitment service.
In order to support our candidates’ career aspirations and our clients’ resourcing needs we are constantly evaluating and improving the information we hold in our database. This process involves adding new candidates and contacts, updating biographical information, verifying the accuracy of the information we have and removing information that is inaccurate or out of date.
Personal data in our database, email systems or archive may be held by third parties through services hosted in the cloud and processed on our behalf. Should this be the case our partners will hold the relevant information security certifications in line with current best practice.
Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by email or through an online process. Consent for processing will be obtained for the specific activity mentioned and we will keep a record of your response on our systems. Without providing us with your active consent, when asked, we will be unable to provide services for which the consent was requested to you. In these circumstances you have the right to withdraw your consent to this particular processing at any time.
Other Uses we will make of your data:
• Use of our website;
• to notify you about changes to our service;
• to ensure that content from our website is presented in the most effective manner for you and for your computer.
We will use this information:
• to administer our website and for internal operations including troubleshooting, data analysis, testing, research, statistical and survey purposes;
• to allow you to participate in interactive features of our service, when you choose to do so;
• as part of our efforts to keep our site safe and secure;
• to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you; and
• to make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them.
We may disclose or use aggregate or anonymised information for any purpose. For example, we may share this information with our partners or others for business or research purposes. We may, for example, tell a prospective client the average length of time those on our database remain in a particular role or partner with research organisations or academics to investigate interesting questions about our industry.
Unless otherwise stated, we will hold data processed through contractual and legitimate interests indefinitely. Data processed once we have obtained your consent will continue to receive marketing materials until we have received a request to unsubscribe.
We do not undertake automated decision making or profiling. We do use our computer systems to search and identify personal data in accordance with parameters set by a person. A person will always be involved in the decision making process.
Disclosure of your information inside and outside of the EEA
We use some cloud-based services and the information you provide is kept inside the European Economic Area (“EEA”). We have taken the steps outlined below to try protect the security of your information.
We will share your personal information with any member of our group as well as selected third parties that may include:
• clients for the purpose of introducing candidates to them;
• candidates for the purpose of arranging interviews and engagements;
• clients, business partners, suppliers and subcontractors for the performance of any contract we enter into with them or you and related compliance obligations;
• subcontractors including email marketing specialists, event organisers, payment and other financial service providers;
• I.T. service providers for the hosting of our servers, CRM, Email, Archiving or online timesheet system.
• analytics and search engine providers that assist us in the improvement and optimisation of our website;
• credit reference agencies, our insurance broker, compliance partners and other subcontractors for the purpose of assessing your suitability for a role where this is a condition of us entering into a contract with you.
We will disclose your personal information to third parties:
• In the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of such business or assets.
• If Brierley J Recruitment or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
The lawful basis for the third party processing will include:
• Their own legitimate business interests in processing your personal data, in most cases to fulfil their internal resourcing needs;
• satisfaction of their contractual obligations to us as our data processor;
• for the purpose of a contract in place or in contemplation;
• to fulfil their legal obligations.
Where we store and process your personal data
All information you provide to us is stored on dedicated secure servers hosted by selected third parties. Any payment transactions will be encrypted using SSL technology. We take security seriously and have taken various steps to protect information you provide to us from loss, misuse, and unauthorized access or disclosure. These steps take into account the sensitivity of the information we collect, process and store, and the current state of technology.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Retention of your data
We understand our legal duty to retain accurate data and only for as long as we need it for our legitimate business interests and provided that you are happy for us to do so. Accordingly, we have a data retention notice and run data routines to remove data that we no longer have a legitimate business interest in maintaining.
To make sure the data we hold on you is as accurate as possible we:
• check that we have accurate information about you before making any introduction;
• keep in touch with you so you can let us know of changes to your personal data.
The criteria we use to determine whether we should retain your personal data includes:
• the nature of the personal data;
• its perceived accuracy;
• our legal obligations;
• whether an interview or placement has been arranged; and
• our recruitment expertise and knowledge of the industry by country, sector and job role.
We may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it from our main Customer Relationship Manager (CRM) system. We may pseudonymise parts of your data, particularly following a request for suppression or deletion of your data, to ensure that we do not re-enter your personal data on to our database, unless requested to do so.
For your information, Pseudonymised Data is created by taking identifying fields within a database and replacing them with artificial identifiers, or pseudonyms.
Tracking and cookies
This website uses analytics and other third party services to monitor usage and the effectiveness of our advertising.
These may use both session and persistent cookies to identify repeat visits and record usage. These cookies originate from the web server hosting our site, so are ‘first party cookies’.
Cookies used by Brierley J Recruitment Ltd contain no personal information about the user other than the Internet Protocol address of the computer used to access the site.
Brierley J Recruitment Ltd will ensure that it has appropriate technical and organisational measures in place against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data held or processed by it and that it has taken reasonable steps to ensure the reliability of any of its staff who have access to personal data processed in connection with the Website.
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for marketing, or if we intend to disclose your information to any third party for such purposes, and we will collect express consent from you if legally required.
You can exercise your right to accept or prevent such processing by contacting us at email@example.com.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
The GDPR provides you the right to:
• Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
• Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
• Object to the processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
• Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
• Request the transfer of your personal information to another party in certain formats, if practicable.
• Make a complaint to a supervisory body which in the United Kingdom is the Information Commissioner’s Office. The ICO can be contacted through this link: https://ico.org.uk/concerns/
Access to information
The Data Protection Act 1998 and the GDPR give you the right to access information held about you. A subject access request should be submitted by email to firstname.lastname@example.org or by post to:
The Data Controller
Brierley J Recruitment Ltd,
We also encourage you to contact us to ensure your data is accurate and complete.
Changes to our privacy notice
Any changes we make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy notice.
Questions, comments and requests regarding this privacy notice are welcomed and should be addressed by email to email@example.com or by post to:
The Data Controller
Brierley J Recruitment Ltd